Good Group or Club Committees
As a minimum a group or club should elect a Chair, Secretary and Treasurer. The Chair has responsibility for leading the club and acting as spokesperson and to:
- Ensure that meetings are called and an agenda is set
- Chair meetings
- Ensure that AGMs are called within six weeks of the financial yearend.
The Treasurer has the responsibility to:
- Keep books and accounts up to date
- Arrange for the accounts to be independently audited
- Present the accounts to the AGM
- Ensure that there are at least two signatories for cheque signing.
The Secretary has the responsibility to:
- Keep minutes of the meetings, including the AGM
- Ensure written minutes are available at the next meeting
- Keep records and paperwork relating to the club in good order
- Act as the club’s contact person.
There is no need for an upper limit to the number of committee members as a larger committee can stop too much work falling to the same people. In addition to the three core committee roles for clubs who organise events and activities it is useful to elect some additional roles, for example:
Events officer – to put together a programme of events, organise accommodation or activities and act as leader during the event.
Publicity officer – to ensure the club is well publicised in the area, that publicity materials, including website and leaflets, are kept up to date.
Health and safety officer – to research and implement appropriate health, safety and welfare practices for members during club activities.